AQUEDUTO webinar: Getting Data Protection Right

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  • #1153
    Dave GatrellDave Gatrell
    Keymaster

    Dear all

    I’m pleased to announce the first AQUEDUTO webinar – Getting Data Protection Right. This session, adapted from a webinar developed by the British Council online teacher development team and delivered to British Council moderators in June, is aimed at both managers and online training practitioners and will explore what the GDPR means for you and your organisation. In groups, you’ll share your experiences, discuss typical data protection scenarios and create a checklist to help you and your colleagues get data protection right.

    In this first online session, you’ll also get to vote on other topics you’d like to discuss in future AQUEDUTO webinars and suggest any other community initiatives you’d like to see organised.

    The session will be on 15 or 16 October. Please use this Doodle poll to say which days and times work best for you: https://doodle.com/poll/6f3y9i6fkcertxf6

    Please also use this discussion to share any questions on data protection that you’d like to get answers to in the session.

    Looking forward to seeing you in a few weeks!

    Dave, Maureen and Gordon

    AQUEDUTO Community Committee

    #1156
    Thom KiddleThom Kiddle
    Keymaster

    Thanks for setting this up, David. As soon as a date is confirmed (I’ve done the Doodle poll) we’ll invite our trainers and coordinators to the session. Looking forward to it.

    Thom

    #1157
    Gavin DudeneyGavin Dudeney
    Keymaster

    I’ve also done the poll and am looking forward to it.

    Best,

    Gavin

    #1163
    Dave GatrellDave Gatrell
    Keymaster

    Hi all

    The results are in, so I’ve scheduled the session for the most popular time: Tuesday 16 October at 1400GMT or 3pm UK time. The venue is https://zoom.us/j/815784419. If you or your colleagues can’t make it, you’ll be able to watch the recording.

    If you’re new to Zoom, you can join from PC, Mac, Linux, iOS or Android. You can also join via:

    iPhone one-tap:
    United Kingdom: +442036950088,,815784419# or +442030512874,,815784419#

    Phone:
    Dial(for higher quality, dial a number based on your current location):
    United Kingdom: +44 (0) 20 3695 0088 or +44 (0) 20 3051 2874
    Meeting ID: 815 784 419
    International numbers available: https://zoom.us/u/adh8UX50Oc

    Before we meet, please use this discussion to share any data protection questions that you’d like to get answers to in the session. Please also think about any other topics you’d like to discuss in future AQUEDUTO webinars and other community initiatives you’d like to see organised.

    Looking forward to seeing you and your colleagues next Tuesday!

    Dave, Maureen and Gordon

    AQUEDUTO Community Committee

    #1169
    Gavin DudeneyGavin Dudeney
    Keymaster

    Dave,

    Thanks for all your hard work on this. I’m really hoping I can make it. I’ve had a f2f Board meeting postponed from this Tuesday to Tuesday 16th, but hoping it will be over in time.

    Some of us are using Moodle for our courses, and many of us are on old http:// addresses instead of https:// ones. My understanding is that links to images, etc. Moodle are hard-coded in the platform and that therefore they all break when converting to https://. I wonder if anyone can confirm that, and what implications it has for GDPR.

    Gavin

    #1171
    Gavin DudeneyGavin Dudeney
    Keymaster

    [ questions from Helen strong – a tutor for TCE ]

    When contacting a group of course participants for the first time, is it okay to send out a group email and Bcc all the participants, so they can’t see each other’s email addresses? Or should we be sending out individual emails to each participant?

    On the Moodle, we ask participants to look up each other’s email addresses and make contact with each other outside of the Moodle platform. Is this still acceptable or should we only be asking participants to contact each other via Moodle messages?

    [This is a completely different scenario] If I’m going into a company to do business English training, is it okay to record/film my learners talking about their job or giving a presentation? If so, are there any restrictions regarding what I can do with the recordings afterwards? Even if I get approval from the company and the learner(s) to record or video them, does the GDPR nevertheless stop me from doing that? Do I need formal written approval from the company and the learner(s)?

    #1175
    Dave GatrellDave Gatrell
    Keymaster

    Thanks so much to everyone who took part in last week’s webinar! I really enjoyed the discussion and learned a lot about how other AQUEDUTO organisations address data protection.

    If you weren’t able to make the session, you can access the recording here:
    https://zoom.us/recording/play/RrKy0twqIEich-9LFPmtqp1n6MMKCQXL6-YbW5XoE1wXkHp11zXD3bL29NCXxXrA?autoplay=true.

    The Google Doc we used is here:
    https://docs.google.com/document/d/1VFzlYB3kwp8g0ggkhI0OOdP3Znnre9CDvDNd34un3es/edit?usp=sharing.

    One outcome of the session is that AQUEDUTO will seek legal advice on behalf of all member organisations, with the aim of answering all questions around the GDPR and what it means for online education and training.

    I’d like to use this discussion to collect any other questions you may have around data protection. Please add them here.

    Best

    Dave, Maureen and Gordon

    #1177
    Thom KiddleThom Kiddle
    Keymaster

    Hi Dave,

    Many thanks for this space and coordination.
    Here are a few things I’d like legal advice on:

    – Is there a maximum length of time we can keep course participants’ details / records? We need this to check if they are eligible for returner discounts, reissue certificates, etc.

    – To what extent do course participants’ contributions to collaborative activities online (forums, wikis, etc.) count as personal data? If they request that we delete their personal data, do we need to delete this content if it has been contributed as part of collaborative activity?

    – Do participants need to give explicit agreement to all the ways their data will be used if they register for a course, e.g. by checking a box for each one, or is it sufficient for them to be told, “By registering for this course, you are agreeing to the following uses of your personal data”, or even, “By registering for this course, you are agreeing to our terms and conditions” and linking to them?

    I’m sure others’ thoughts and questions will spark more ideas too.

    All the best

    Thom

    #1181
    Thom KiddleThom Kiddle
    Keymaster

    Hi again,
    Another one has just emerged…
    Moodle (and other platforms, I guess) has a ‘Login As’ option so you can see what that user sees, and so troubleshoot any issues they have reported.
    It has been suggested to me that doing this without written permission would now contravene GDPR regulations. It would be good to add this to the list of questions.
    Best
    Thom

    #1191
    Dave GatrellDave Gatrell
    Keymaster

    Thanks Thom and Gavin for your questions!

    Does anyone else have anything to add? Please try and post your questions here by the end of the (calendar) year so we can put them to a legal expert.

    Best

    Dave

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